When on the hunt for a job, it’s not uncommon to be applying for multiple opportunities at once. This is especially true for those of us just starting out in our careers. But multiple applications mean different resume versions, various cover letters and many, many different deadlines to keep track of. With so many moving parts at once, it’s easy to become disorganized.
But a disorderly job search process can lead to embarrassing mistakes such as lost phone numbers, confused deadlines, and missed interviews. To help you avoid these downfalls, we’ve put together a few tips to help you keep your job search organized.
Start With Your Career Goals
It’s easy to want to just jump right in and begin filling out job applications. But before you do, it’s best to take a step back and take a look at the bigger picture. Your career journey should start with a look at the direction you’re headed.
Though it may seem trivial to set aside time to organize your thoughts to clearly think through the career path you’d like to pursue, this is one of the most important steps to take. How are you supposed to start going anywhere if you don’t know where you’re headed?
Reflect on what you’d like to do and why you feel that’s the right path for you. It’s easy to feel a little lost and be unsure about where you’re going. And at this stage in your life, that’s ok. Start by thinking about your long term goals as those don’t need to be overly specific. Where do you want to be 10 years from now?
Then work backwards from there down to 5 years, 1 year, and 6 months from now. Be sure to think through your personal goals in addition to your career and finances. Take your family, education, and anything else you value into consideration.
Create a Schedule
After you’ve spent some time finding your direction and clearly thinking through your goals, it’s time to start building out a schedule. After all, in order to achieve the goals you now have in mind, you’ll need to set aside time to go after them.
The first step in this stage is to identify time you can set aside that’s dedicated to job searching. Find blocks of time within your schedule between classes, work, and any other responsibilities. Job searching is a time-consuming process and requires regular attention. So aim to set aside at least two hours every day to fully focus on it.
Next, start building a schedule to complete certain tasks you know you need to get done. For instance, devote one hour to cleaning up your professional online profiles like LinkedIn. Devote another hour or two to preparing your resume. You should be able to fill up at least the first few days of your schedule, if not your first week, with tasks to complete.
Perhaps even more important than actually setting up this schedule is sticking to it. Let’s be honest here- activities like resume building and email sending are less than thrilling tasks. It can be easy to let these fall by the wayside and choose something a little more exciting to occupy your time. However, this will only put your behind and lead you down a path of disorganized job searching. Make sure you leave the time you set aside for job hunting devoid of any other activities.
Minimize your Job Applications
Looking for a job is more often than not a high-pressure situation, so it’s easy to begin aimlessly applying for any open position you find. But even though applying for more jobs can make it feel like you’re increasing your chances, this is actually just a waste of your time. Not to mention an easy way to become disorganized.
Remember that time you dedicated at the beginning of this process to think through your short term and long term goals? Here’s where that comes in handy. Start off by narrowing your search to only the jobs that align with those goals. Look out for the opportunities that will help you get to where you want to be.
Next, narrow your search down to only the openings that match the level of skill you have. Now, this doesn’t necessarily mean that your qualifications need to match up with those listed on the job description exactly. In fact, this will likely never be the case. Job descriptions should be more of a directional tool for whether or not you’re a potential fit for a role, so look for those where you match around 80% of the qualifications listed out. 
Track Each Position You Apply For
Here’s where things can get especially messy. Applying for multiple positions at once leaves you with a lot of different things to manage. It’s very important to make sure you’re keeping track of all of the different details as you go along.
One of the best ways to do this is to create a system for keeping track of each position you apply for. One of the most common ways of doing this is to create a spreadsheet. This is an easy and effective way to help you keep track. Don’t worry about making anything too fancy. Just be sure to include basic information such as:
- Company Name: this is the name of the organization you’re applying to
- Contact Details: include the name, email, and phone number of your contact at the company. In most cases, this will be a hiring manager
- Date Applied: the date you submitted your initial application
- Deadlines and Interviews: deadlines for upcoming information the company asks for and scheduled interviews
- Date Followed Up: date you followed up after an application submission or interview
- Status of Application: whether you’ve been rejected, are waiting to hear back, or have an interview scheduled
Not a fan of excel? No problem. There are tons of different ways to track this information.
JibberJobber is an online job search organization tool that helps you keep track of what you’re working on. If you prefer working off of your phone or tablet, then there are tons of great apps available. Most major online job boards including Indeed, CareerBuilder, and LinkedIn provide step by step instructions for job applications.
Also, keep in mind that setting up a system for tracking alone is not enough. You need to be diligent in updating your system each time you take a new action or receive an update from a potential employer.
There are so many different things to keep track of when job searching. It’s easy to become overwhelmed and confused. But by following these few simple tips, you’ll be ready for a more organized and effective job hunt.
There are so many different things to keep track of when job searching. It’s easy to become overwhelmed and confused. But by following these few simple tips, you’ll be ready for a more organized and effective job hunt.
